1. Start early
Richmond business moving is different than a residential one, and you need to plan it right. If you’re going to do the moving by yourself, it is always recommended to start packing at least a month or two before the actual date. You can give some time to it every single day, and thus, be more thorough with the things you need to move and the ones you don’t.
The biggest time consuming task whilst packing your stuff yourself is the clutter one gathers in the office. It could take up to several days to clear that up and thus, needs to be started onto early. You can save up a lot of money by just ordering used boxes and packing supplies to pack well.
In case you’re hiring a Richmond, VA moving company, you still to call and confirm with them at least two months before your moving date. Get quotes from several places before you zero on one. But, always be sure to take care of the clutter and any perishable items before they arrive. Richmond moving companies won’t clean up your old files or the food in your office refrigerator.
2. Make a checklist
Whether you’re hiring a Richmond moving company or not, making a checklist helps you plan your packing and moving well. You can always keep track of the things you’ve packed and the things that are left. Make sure that you’re not only concentrating on the things you’re packing for your new office, but also the permissions, internet connection and other details for your new location.
Number all your boxes and keep a track of the items that are in there. This will also help you know if any of them have been misplaced or left out while moving.
3. Get insurance
When opting for Richmond business movers, always opt for insurance of your items. This will help you claim your money is any of your belongings are lost, or damaged. In case you’re hiring a rental truck and moving the business by yourself, insure the rental truck.
The truck will be listed as an equipment by the moving company and will help you claim some of your amount in case an accident of the truck happens.
4. Sort the filing cabinet first
Planning your move well only gets half the job done. The first step to packing is to get rid of all the clutter that you might have in the office, perishable or non-perishable.
These could include old files and records that you may not need any more along with extra stationary. Clean up your drawers as well as all the filing cabinets and only pack the items that would be useful for you after moving.
Place the items in the boxes in a manner that is easy for you to remember and subsequently assemble in your new office. Always make a note of the contents of the box so that it’s easy for you to keep track of later on.
5. Donate the items you don’t need
After you’ve dealt with all the clutter in your office, you’ll have a bunch of stuff that you won’t need. These things could include extra stationary, small equipment, used boxes, old phones, or even food items.
You can donate all of these to a registered charity and help somebody. Donating to a registered charity will help you cut down on your taxes while moving.
6. Packing computers
Computers need to be handled with utmost care so that you do not lose on the expensive monitor and important data that’s stored on your hard drive. Take extra care while packing and make use of heavy blankets and a lot of bubble wrap before putting them into boxes.
Make sure the tape doesn’t come in contact with the monitor screen as it could ruin it.
After packing up a computers, securely take off all the cables attached to that computer and put it in a zip lock bag. Make sure to write the computer the cables belong to, so that they don’t get mixed up later on. Put the cables of only one computer in one bag.
7. Packing other equipment
Just like computers, other equipment in your offices like printers, fax machines, scanners, and phones also need to be handled with care and packed efficiently.
Always read out the packing instructions for the equipment before you start and use a lot of bubble wrap so that they don’t get damaged. The printers and scanners contain lids, cartridges, and more, and thus, should be packed separately.
8. Inform people associated and update your information
While moving, don't forget to update your latest contact details like address, phone number, and email address on all your communication modes like business cards, stationary, and website. You may want to start with your moving company website - this will help your clients know how to contact you after you’ve moved.
Apart from that, some people like banks, creditors, vendors, etc. need to be notified personally of the new communication details. It is advised to make a list first and then move on to informing them to avoid any hiccups later.
Hire the right Richmond business movers to help you and experience a seamless process through it all.